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OUR CONSTITUTION

A copy of the Constitution and By-Laws can be downloaded from the Member Files section of this website.

For more information please contact the AAAC Board.

NAME OF THE COMPANY

The name of the Company is the Association of Australasian Acoustical Consultants Ltd.

The Association of Australasian Acoustical Consultants Ltd (AAAC) is a a public company limited by guarantee.

ABN 31 678 114 997 / ACN 678 114 997

PUPRPOSE

The Purpose of the AAAC is to promote, support and advance the practice and profession of acoustical consulting.

The AAAC pursues the Purpose through a range of activities and services that may include:

a) operating as an industry peak body that represents businesses involved in delivering acoustic consulting services to the Australian and New Zealand communities;

b) supporting and facilitating education and distance learning with respect to the field of acoustics and acoustic consulting;

c) informing the public of the role and responsibilities of acoustical consultants and the services which such consultants provide;

d) establishing and encouraging adherence to standards of professional behaviour and conduct for acoustical consultants;

e) providing members with a forum for exchange of information on matters relating to acoustics and acoustic consulting;

f) cooperating and liaising with other associations and bodies with respect to matters of mutual acoustical interest;

g) informing and protecting the community by discouraging, clarifying, negating or questioning unclear inaccurate or unproven representations of an acoustical nature;

h) advocating on behalf of the profession to key stakeholders including government, policy makers and the community; and

i) encouraging amongst the Members a high professional standard in all matters of practice including the calibration and use of instruments, measuring techniques, data processing and predictive modelling and report documentation employed by acoustical consultants.



TERMINATION OF MEMBERSHIP

24. A Member shall cease to be a Member of the Association:

(a) Upon death or resignation of a sole practitioner; or if the consulting entity ceases.

(b) If being a Member (International) ceases to be resident outside Australia or New Zealand.

25. If in the opinion of the Association, and as so determined by a majority of all members of the Association a Member no longer conforms to the REQUIREMENTS OF MEMBERSHIP and/or the CONTINUING MEMBERSHIP REQUIREMENTS as provided for in this the constitution ; then that Member shall cease to be a Member provided that:

(a) the Member is advised of the intention of the Association to determine membership.

(b) the Member is given an opportunity to dispute the determination of membership, either personally or in writing at a meeting of the Association of which due notice shall be given to the Member of at least 30 calendar days prior to such meeting.

(c) such Member be advised in writing by the Association of their right to be represented by legal Counsel at such a meeting of the Association and may bring and present witnesses to such meeting and to request any reasonable adjournment of such meeting.

(d) due consideration be given to any submission made by such Member or Counsel on the Member's behalf and other witnesses.

REPRESENTATION

26. A Representative of each Member firm, partnership, company or separate and distinct branch or division shall be designated in writing under the hand of the management of that Member firm to be it's Representative to the Association. The Representative shall be a Principal or Manager as per the requirements of clause 6 (a) of this Constitution.

27. A Delegate may be sent by a Member organisation in lieu of the Representative to attend Meetings of the AAAC. The Delegate must be an experienced and fully qualified acoustical consultant who is also a Member of the Australian Acoustical Society, Acoustical Society of New Zealand or equivalent society as approved by the Executive. The Delegate is free to contribute to any matter under discussion but would not normally vote on behalf of the Representative unless carrying a written proxy vote signed by the Representative or a Principal of the Member firm. A Delegate may not act as an Executive Member, but may attend an Executive Meeting as an observer. A Delegate may be sent out of the meeting during delicate discussion and voting at the discretion of the Chairman.

28. An Observer may be sent by a Member organisation or potential member organisation to general meetings of the AAAC. An observer may only contribute to discussion at the invitation of the Chairman, and has no voting rights. An Observer may be sent out of the meeting room at the discretion of the Chairman.

VOTING RIGHTS

29. At all meetings of the Association each Member shall have one vote.

EXECUTIVE COMMITTEE

30. Members of the Association shall appoint at the first meeting thereof an Executive Committee comprising the Officers named hereunder and who shall be responsible for the management and control of the Association subject to such terms and conditions as the members may impose thereon.

31. The Officers are:

  • Chairman
  • Vice-Chairman
  • Secretary
  • Not more than three other persons

32. In particular, the Executive Committee shall have power to:

(a) make rules and regulations for the conduct of its work and for the administration of the Association not inconsistent with this constitution.

(b) have charge of the property of the Association.

(c) fill vacancies which may occur in any office.

(d) prepare an annual budget to be submitted to the members at the Annual General Meeting.

(e) designate a confidential depository to collect due and assessments and to handle any other confidential information which in the opinion of the Executive Committee shall be delegated to an independent agency outside the Association.

(f) designate special Committees and define their powers and duties.

(g) assign special duties to the Officers and where necessary Members, and

(h) do all other acts not expressly reserved to the members by Statute, or those by-laws which may be necessary or proper to carry out the aims of the Association.

33. A Majority of members of the Executive shall constitute a quorum and the Executive shall meet at such times as it determines or when called together by the Chairman or any two Committee members thereof.

34. Members of the Executive shall be elected for a two-year term and be eligible for re-election at the expiry of the term.

35. The Chairman shall normally preside at all meeting of the Association and the Executive Committee and the Chairman shall be an ex officio member of any Committee of the Association. The Secretary shall be the Public Officer of the Association and shall in addition to the duties normally performed by a Secretary keep and maintain a complete record of the business of the Association.

36. An elected Officer or member of the Executive Committee shall be deemed to have vacated their office of membership of the Executive Committee if the Member is no longer the Representative of a Member partnership, firm, company or separate and distinct group or division thereof or otherwise ceases to be a Member of the Association, resigns from their position or is removed from office. The vacancy so created shall be filled by appointment to be made by the Executive Committee and the person so appointed shall hold the office or membership appointment for the remainder of the term for which the Member's predecessor was appointed.

SUB-COMMITTEES

37. The Association may by majority vote of the members appointment sub-committees and determine the purpose thereof and the membership.

38. If not appointed by the Association; the members of the sub-committee shall appoint the Chairman of each sub-committee from their own number.

39. Meetings of sub-committees shall be on the call of the Chairman of that sub-committee.

FEES

40. Fees payable on application for membership and regular subscriptions for membership shall be such as are determined from time to time by a two-thirds majority of all Members of the Association.

GENERAL MEETINGS

41. For each year following the formation of the Association the members thereof shall hold a meeting which shall be called the Annual General Meeting and at which the business to be conducted shall include where necessary the election of officers and members of the Executive Committee.

42. Any meeting of members other than the Annual General Meeting shall be an Extraordinary Meeting to be normally convened on the call of the Chairman of the Association or by the Executive Committee. However, any five members of the Association may by notice in writing to the Secretary of the Association requisition the calling of an Extraordinary Meeting and if such shall not be called by the Chairman or the Executive Committee such members may themselves call the meeting.

43. All meetings shall be at such places upon such dates and at such times as shall be determined by the person or persons entitled to call the same and notice of such meeting shall be given by such person or persons not less than twenty days prior to the proposed meeting. An Extraordinary Meeting may be called on not less than two days' notice provided than not less than three days from the date of such meeting not more than one-third of the Members entitled to attend such meetings have signified their inability to be present.

WINDING-UP

44. The Association shall not be dissolved except at a General Meeting of the Association specially convened for the purpose and by a resolution carried by a three-fourths majority of the votes recorded in respect of same.

45. If upon winding up or dissolution of the Association there remains after satisfaction of all debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among Members of the Association but shall be given or transferred to some other association having similar objectives to the Association and which shall prohibit the distribution of its income and property amongst its members to an extent at least as great as is imposed on the Association, such organisation to be determined by the Members of the Association at or before the time of dissolution and in default thereof by such judge of the Supreme Court of Victoria as may have, or acquire jurisdiction in the matter.

CONSTITUTION CHANGE

46. The Constitution of the Association may be amended at any Annual General Meeting or Extraordinary Meeting of the Association provided that:

(a) particulars of the proposed change to the Constitution is forwarded to each Member at the time the meeting is called.

(b) any change to the Constitution is carried by a two-thirds majority vote of all Members of the Association.

(c) where the change in the Constitution so approved by the said two-thirds majority vote differs from the change proposed in the notice accompanying the call of the meeting, such change shall not occur until notice thereof has been given to the members not present at the meeting and after thirty days from the giving of such notice.

NOT FOR PROFIT

47. The assets and income of the organisation shall be applied solely in furtherance of its above-mentioned objects and no portion shall be distributed directly or indirectly to the members of the organisation except as bona fide compensation for services rendered or expense incurred on behalf of the organisation.

AAAC CODE OF ETHICS

Members of the Association of Australasian Acoustical Consultants agree:-

1. To maintain the highest standards of business, professional and personal conduct and not disclose confidential client information without permission.

2. To provide professional opinions in an objective and truthful manner, avoiding statements that are untrue, demeaning, misleading or unethical.

3. To avoid misrepresentation of one’s skills and experiences and to undertake work only in areas of competence, unless the client is informed of the member’s limitations.

4. To disclose any financial or other conflict of interest on an assignment.

5. To maintain a proper sense of responsibility to the client, community, employees, the profession and the environment.

6. To ensure that staff are qualified and competently trained to handle the assigned task.

7. To treat other members of the AAAC with professional respect and refrain from public criticism of one another. This does not preclude members from providing responsible comment on another’s work when called to do so. However, restraint should be exercised in carrying out the review of another member’s work and criticism be confined to those points that are truly relevant and objectively important.

8. When carrying out a review of another member’s work take reasonable steps to inform that member.

9. To refrain from taking over another member’s work on a project unless the client has notified that member that their involvement has been discontinued.

10. To take reasonable steps to ensure that a client who overrules or neglects the member’s advice is made aware of the possible consequences.

11. To avoid being placed under an obligation to a third party in dealing with a client, and to refuse anything of substantial value from a third party.

12. Not knowingly omit from any finalised report any information that would materially alter the conclusions that could be drawn from the report.



Association of Australasian
Acoustical Consultants

ABN 31 678 114 997